cg seal

The Corporate Governance Scorecard (CGS) is a corporate governance rating system designed to raise the standards of corporate governance practices of the GOCCs to be at par with the ASEAN state-owned enterprises. It is a list of questions used to rate a GOCC's governance policies and practices on the basis of the three (3) OECD Principles of Corporate Governance for State-Owned Enterprises.

 

 

Questions: PRA Statement Links
1. Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer's welfare?

PRA’s adoption of the Strategic Engagement Management Plan (SEMP) reflects our dedication in prioritizing the well-being of our customers. The SEMP enables the PRA to determine the stakeholders’ concerns, issues and feedback and integrate them into PRA’s decision-making process. The grievance mechanism institutionalized by the SEMP seeks to address the concern or complaint raised by those affected by the projects and policies of the PRA.

The PRA Freedom of Information Manual was approved by the PRA Board to provide the guidelines, process and procedures in dealing with requests for information received under Executive Order (E.O.) No. 02 on Freedom of Information (FOI)

The PRA QMS Manual lays out the standard process of integrating the needs and expectation of the Agency’s relevant interested parties in its sources of inputs for the planning process and strategy formulation.

It is also stated in our Manual of Corporate Governance to ensure fair treatment of our stakeholders and to strengthen PRA’s relations with them.

  1. Strategic Engagement Management Plan (SEMP):

    Identified stakeholders page 9 item IV.B 

    Page 27 item VI. Resources and Responsibilities, Item VII. Grievance Mechanism

  2. Freedom of Information

  3. QMS Manual:

    Needs and Expectations of Relevant Interested Parties, Stakeholders Management

  4. Manual of Corporate Governance
b. Elaborates its efforts to interact with the communities in which they operate? The PRA’s Corporate Social Responsibility (CSR) Statement institutionalizes the Agency’s allocation of materials and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs as part of its mandate. To achieve inclusive growth, PRA is committed to establishing an institutional mechanism for educating the public about reclamation. 
  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

 

The PRA CSR Statement provides the basis of the acceptance of reclamation proposals with significant value on its environmental impact, environmental sustainability, and disaster risk reduction components.

PRA’s Mission and Vision Statements provides emphasis on the environmental sustainability of its reclamation activities consistent to the public interest.

 The PRA issued Administrative Order No. 2019-5 (Rules and Regulations to Govern the Mandatory Integration of Greenspaces in Reclamation Projects) mandating five percent (5%) of area to be reclaimed to be exclusively intended for greenspaces as part of a reclamation project’s overall sustainable development plan and climate change adoption program

The PRA issued Administrative Order No. 2019-4 (Implementing Rules and Regulations of Executive Order 74, series of 2019) including as part of mandatory requirements for reclamation proposals the feasibility studies and final environmental impact studies, area clearance and environmental compliance certificate

  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22 

    "Environment

    It is clearly stated in the Agency’s Mission statement that reclamation projects shall be undertaken in an environmentally sustainable manner consistent with public interest. Just like any other project, the acceptance of reclamation proposals are decided according to the outcome of a cost vs benefit analysis whereby the project proceeds when the benefit outweighs the cost EXCEPT when the costs will be environmental degradation and imminent danger to people’s lives. In such case, no amount of financial or economic gain can justify the project. PRA strictly observes the outcome of an Environmental Impact Assessment before approving any project. In the course of project implementation, environmentally sustainable innovations and disaster risk reduction components are integrated through hard and soft engineering.

    As an ultimate expression of its corporate responsibility over the environment, PRA has assumed as part of its mission the promotion of a coastal defense strategy for the country with reclamation as an enabling component."

  3. PRA Mission: We are the lead government instrumentality mandated to regulate reclamation, create environmentally sustainable reclaimed land, promote coastal resilience, and develop government properties to advance the country's development goals.

    PRA Vision: In 2040, the Filipino people shall benefit from well-planned and environmentally resilient reclaimed lands and efficiently developed and managed public estates.

  4. Administrative Order No. 2019-5
  5. Administrative Orer No. 2019-4
2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a. Customer health and safety

As part of its commitment in promoting the health and safety of its stakeholders, PRA implemented programs and activities promoting their well-being which are likewise in line with the agency's projects.

Relocation & Community Development:

The PRA allocates material and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs as part of its mandate and as an expression of its corporate social responsibility.

Socialized Housing:

2.3 hectares of land owned by PRA and the Toll Regulatory Board were awarded to one hundred twenty-three (123) beneficiaries from Brgy. Don Galo i Paranaque City as socialized housing under the Direct Award Scheme of the National Housing Authority.

Coastal Protection Project:

With the aim of rehabilitating Typhoon Haiyan (Yolanda) stricken areas, PRA continued its “One Resilient Team: Tacloban Project” spearheading coastal protection initiatives in the Cities of Tacloban and Palo including beach forest rehabilitation, mangrove reforestation and livelihood assistance. This project paved way for the beneficiaries to craft their respective Barangay Disaster Risk Reduction Management Plans. Initiatives to extend and broaden the scope of the project to other vulnerable areas were also commenced, particularly in Bislig City and Surigao City.  

Certificate of Land Allocation Distributed to Beneficiaries of Brgy. Don Galo

Tacloban - Palo Coastal Defense Strategy Video

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

 

b. Interaction with the communities

Public Consultations for PRA Policies:
The PRA is committed to establishing laws and regulations which promotes inclusivity by educating the public about reclamation and integrating their views in reclamation activities.
Public Consultation was conducted relative to the drafting of the Implementing Rules and Regulations of the E.O. 74, which was attended by 150 participants from National Government Agencies, Local Government Units, and private sector, to objectively accept constructive inputs and broaden PRA considerations in regulating reclamation activities.

Stakeholders’ Participation in Coastal Protection Projects:

The PRA’s Coastal Protection Strategy for Tacloban City and Palo is an inclusive and community effort project with the beneficiaries/stakeholders’ significant participation in the project’s completion. The coastal protection plan was formed through the data gathered from the local government’s technical personnel, consultations and dialogues with the community stakeholders, and workshops with the beneficiaries as part of the preparation of the final project report.

GAD Livelihood Program: 
Aside from the livelihood program component of the coastal protection project of PRA, the PRA Gender and Development are active in promoting sustainable livelihood by conducting livelihood training programs for selected informal settlers beneficiaries.project report.

Public Consultation to the Drafting of IRR of E.O. 74

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

 2019 PRA GAD Report

 

c. Environmentally-friendly value chain

Compliance with Environmental Laws:

PRA strongly adheres to environmental laws by requiring Environmental Compliance Certificate (ECC) compliance prior to the start of any reclamation projects. PRA continued monitoring the proponents’ compliance to the ECC, and participated as resource persons to the Environmental Impact Assessment made by said proponents.

Sustainability of the Mangroves and Beach Forest Plantations in Tacloban City:

After the success of the mangrove reforestation initiative in Brgy. Nula-Tula Tacloban City with an output of 2,500 pieces of mangroves planted, and the beach forest rehabilitation in Brgys. New Kawayan and San Isidro Tacloban City with an output of 10,000 beach forest trees planted, the PRA continued to assess the project sites and recorded above average survival rates.

The mangrove reforestation yielded 90%-96% survival rate, while the beach forest rehabilitation yielded 80%-85% survival rate. Interventions were undertaken with the local government of Tacloban City to maintain the plantations. PRA is committed to monitor the said plantation sites until year 2020.

Internal Environment-Friendly Initiatives:

The PRA office continues to adhere to the Cost-Cutting Measures implemented to help save the environment. Likewise, PRA employees actively participated in the coastal clean-up drives in the Freedom Island Coastal Road in Paranaque City.

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

Memorandum on Cost-Cutting Measures

PRA Coastal Clean-up

 

 

 

 

 

3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? Yes
  1. Corporate Social Responsibility Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

  3. 2019 PRA GAD Report
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights? Yes

PRA Telephone directory

5. Performance-enhancing mechanisms for employee participation
a. Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

As an evolving organization devoted to its vision of excellence, the PRA human resources have always been steadfast in their pursuit of success. Policies and programs are implemented to guarantee a fair and safe working environment to all employees.

Personnel are encouraged to participate in the Agency’s health and wellness programs which include Zumba activities, bowling tournaments, GCAA sports competition, and Fun Run activities.

The PRA were also equipped in emergency situations by participating in city-wide earthquake drills and by being provided with Emergency Go-Bags.

The PEA – Program on Awards and Incentives for Service Excellence (PEA-PRAISE), Employee’s Manual and the Grievance Mechanism encourages creativity, integrity and innovativeness to produce efficient and effective results while upholding good public service are continuously being reinforced.

Employees Hub

PRA Employees Manual

b. Does the GOCC publish data relating to health, safety and welfare of its employees?
c. Does the GOCC have training and development programmes for its employees?

PRA puts great value in the development of its employees’ competencies. With the technical assistance of the Development Academy of the Philippines, the PRA commenced its Individual Strategic Engagement Project which aimed to develop employees’ competency assessment tool. At the end of the year, the Agency successfully assessed the competencies of all of its employees and was able to form a baseline to be used by the human resources in preparing future training and development initiatives to address any gaps in competencies.

PRA Career Development Plan

Training and Development Plan 2019

2019 Seminars

d. Does the GOCC publish data on training and development programs for its employees?
6. Performance-enhancing mechanisms for employee participation
a. Stakeholders including individual employee and their representative bodies should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? Stated in the PRA website's Employees Hub are the policies the Agency adheres to and activities implemented to secure and protect our employees including Whistleblowing Policy and Procedures and Grievance Machinery.
  1. Employees Hub

  2. Whistleblowing policy

  3. Grievance Machinery

  4. Office Order No. 076 s.2011

 

b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?
7. Quality of Annual Report
Does the GOCC's annual report disclose the following items:
a. Corporate objectives

Corporate Objectives:

  1. To reclaim land, including foreshore and submerge areas, by dredging, filling or other means, to acquire reclaimed land;
  2. To develop, improve, acquire, administer, deal in, sub-divide, dispose, lease and sell any and all kinds of lands, buildings, estates, and other forms of real property, owned, managed, controlled and/or operated by the Government; and
  3. To provide for, operate or administer such services as may be necessary for the efficient, economical and beneficial utilization of the above properties.

Strategic Objectives based on 2019 Strategy Map:

  1. Increase number of environmentally sound buildable areas for development
  2. Integrate a comprehensive coastal defense/protection strategy into development plans
  3. Increase Revenue and Improve Cash Flow
  4. Increase inventory of marketable land assets
  5. Increase support of stakeholders, address concerns of affected communities and gain social acceptance of development projects
  6. Implement Clear and Efficient Reclamation Guidelines & Public Estates Development & Management
  7. Strengthen culture of continuous training and innovation in the organization
  8. Implement a Quality Management System (QMS)

PES 1 & PES 2 and 2A

b. Financial performance indicators PRA submitted its non-financial performance indicators to the Office of the President. The Agency also submitted its annual performance accomplishments to the Governance Commission for GOCCs (GCG). The 2019 Annual Report will be published once the financial performance indicators are made available.

2019 COA REPORT ON THE FINANCIAL STATEMENTS 

Balance Sheet

Statement of Income and Expenses

Statement of Changes in Equity

Statement of Cash Flows

c. Non-financial performance indicators  Non-Financial Highlights

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

2019 Final Accomplishment Report to the Governance Commission for GOCCs (GCG)

d. Details of whistle-blowing policy?  Whistle Blowing Policy

Whistleblowing Policy

 

e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners 2019 Directors' Profile

2019 Directors' Profile

 

f. Does the GOCC's annual report disclose the following items: Training and/or continuing education programme attended by each director/commissioner 2019 Directors' Trainings

 

 

8. Are the annual reports downloadable from the GOCC's website? Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI
9.  Does the Annual Report contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?  The Board of Directors confirmed the agency's full compliance with the Code of Corporate Governance

2019 Statement of Full Compliance with the Code of Corporate Governance

 

10. Timely filing/release of annual/financial reports
a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

Audited Financial Statements

2019 COA REPORT ON THE FINANCIAL STATEMENTS (Received from COA: August 28, 2020 || Posted: October 13, 2020)

b. Is the annual report released within 90 days from release of audited financial report?  The PRA Annual Report will be published within 90 days once the AFS is received  
c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company? The Board affirmation of the true and fair representation of the annual financial report will be executed once the AFS has been received by the PRA from COA  
11. Corporate Vision and Mission/ Strategy
a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?

The Board of Directors reviewed the Mission-Vision, 2019 Strategy Map and the Strategic Objectives in the PRA’s annual planning session on January 10-11, 2019.

The Board of Directors are responsible for establishing the agency’s vision and mission, strategic objectives, policies and procedures, as well as the corporate values, as stipulated in the PRA’s Manual of Corporate Governance

Role of the Board in Corporate Strategy

Manual of Corporate Governance page 5 item 4.3.b and 4.3.i

b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?
12. Did the GOCC achieve 90% in the PES?  N/A  
13. Code of ethics or conduct
a. Are the details of the code of ethics or conduct disclosed?

The PRA Code of Ethics, describes the duties, responsibilities, policies, implementation process, monitoring and conduct of every employee which should be strictly observed. PRA also adheres to CSC rules and regulations on proper norms and conduct of a civil servant. These are stated under the Employees Hub.

 

Link under menu item About PRA
b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

Code of Ethics Section 2 Norms of Conduct and Section 3 Duties of PRA Officials and Employees

c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

Code of Ethics Section 5 Prohibited Acts and Transactions

 No Gift Policy

14. Does the Board appoint a Nomination Compensation/Remuneration Committee?

Yes. The members of the Nomination Compensation/ Remuneration Committee are:

Chairman Alberto C. Agra

Dir. Dioscoro E. Esteban, Jr.

Dir. Oscar T. Lactao

Dir. Michael B. Peloton

Dir. Ulysses T. Sevilla

CGS Manual Sec. 6 page 12-13

2019 Directors' Profile

15. Did the Nomination Compensation & Remuneration Committee meet at least twice during the year? Yes

2019 Attendance of Nomination & Remuneration Committee

16. If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed? Yes 2019 Nomination & Remuneration Committee Report 
17. Does the Board appoint an Audit Committee?

Yes. The members of the Audit Committee are:

Dir. Dioscoro E. Esteban, Jr.

Dir. Warren Rex H. Liong      

Dir. Oscar T. Lactao

Dir. Ulysses T. Sevilla

CGS Manual Sec 6 page 11 - 12

2019 Directors' Profile

18. If yes, is the report of the Audit Committee publicly disclosed? Yes  2019 Audit Committee Report
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?  Yes. Dir. Warren Rex H. Liong has a degree in Accountancy. Director Warren Rex H. Liong
20. Did the Audit Committee meet at least four times during the year?  Yes

2019 Attendance of Audit Committee

21. Does the Board appoint a Risk Management Committee?

Yes. The members of the Risk Management Committee are:

Chairman Alberto C. Agra

Dir. Oscar T. Lactao

Dir. Michael B. Peloton

Dir. Ulysses T. Sevilla

Dir. Dioscoro E. Esteban, Jr.

Dir. Warren Rex H. Liong

CGS Manual Sec 6 page 13

2019 Directors' Profile

2019 Attendance of Risk Management Committee

22. If yes, is the report on Risk Management Committee publicly disclosed?  Yes 2019 Risk Management Committee Report
23. Does at least one member of the Risk Management Committee have a background in finance and investments? Yes. Two members of the Board have background in finance and investments.

Chairman Alberto C. Agra
Director Warren Rex H. Liong

24. Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) Yes. Regular Board meetings are held every third Wednesday of the month. Changes and adjustments in the schedule are made relative to the availability of the GM/CEO, Chairman of the Board and Board of Directors.  
b. Does the Board of Directors meet at least monthly? Yes 2019 Board Attendance 
c. Did the Board of Directors meet on at least 75% on their scheduled meetings?  Yes
d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?  Yes
e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? Special Meeting of the Board of Directors without the General Manager/CEO held on 18 December 2019.
25. Access to Information    
a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? Yes. Board materials are provided to the board at least three (3) working days prior to the scheduled board meeting pursuant to the PRA by-laws. PRA has also implemented Paperless Board meeting. Board folios can be downloaded online through an application specifically for PRA use only on tablets, mobile phone, laptops or desktops.

Manual of Corporate Governance page 9 item 5.2.e

PRA Policy 

b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?  Yes Board Secretary's Profile
26. Internal Audit
a. Does the company have a separate internal audit function? Yes

 Organizational Chart

 

b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? Yes. Based on the Philippine Reclamation Authority Charter of the Audit Committee dated 22 March, 2013, appointment and removal of the Internal Auditor shall come from the Audit Committee.

PRA Audit Committee Amended Charter 

27. Risk Oversight
a. Does the company disclose the internal control procedures/risk management systems it has in place? Yes

Materials Risk Factor and Strategies

PRA Risk Management

b. Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems? Yes. Audit Committee's Certification
c. Does the company disclose how key risks are managed? Yes

Materials Risk Factor and Strategies

PRA Risk Management

d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems? Yes. A certification was issued by the Audit Committee through the Internal Audit Division of its review of the adequacy of PRA's internal controls and process of monitoring compliance for year 2019. Audit Committee's Certification
28. Do different persons assume the roles of Chairman and CEO? Yes. 2019 Directors' Profile
29. Orientation Program
a. Does the GOCC have orientation programs for new Directors? Yes. New appointive Director/s undergo orientation program facilitated by the Management Committee and CORPLAN-MIS Department. The orientation covers topics such as the duties and responsibilities of each unit/department, status of projects, financial and non-financial standing of the Agency 

PRA Policy

 

b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? Yes. PRA, in its recognition of the importance of development and growth, encourages the Board of Directors to attend  trainings and/or continuous professional education programs. They are apprised of relevant seminars and courses and provides for the necessary arrangements and funding.  PRA Policy
c. Did all Appointive Directors attend at least 1 training for the calendar year?

 Yes.

2019 Directors' Trainings

30. Board Appraisal
a. Is an annual performance assessment conducted of the Board of Directors?

An annual performance assessment was conducted among the members of the Board last December 27, 2019.

The PRA Board Performance Assessment was developed to enhance the Board's professionalism, which also serves as a useful incentive for the board members to devote sufficient time and effort to their duties. The performance assessment is also used as a reference in the recommendation of continuing education and training programs for the Board members.

The Performance Assessment is conducted annually among the Board and Board-level Committees as a collegial bodies, as well as among the members as individual members of the Board.

The results of the performance assessments are evaluated and deliberated upon annually by the Corporate Governance Committee in a duly constituted meeting.

The Criteria used in the Performance Assessment of the Board is as follows:

(40%) Leadership (refers to the fulfilment of Board's Key Responsibilities)

(30%) Productivity (refers to Board's formulation of policies)

(30%) Diligence (refers to Board's attendance and active participation in meetings)

Total of 100%

 

Manual on Corporate Governance

PRA Board Annual Performance Evaluation 

PRA Board of Directors Performance Assessment Form

b. Does the GOCC disclose the process followed in conducting the Board assessment?
c. Does the GOCC disclose the criteria used in the Board assessment?
31. Is an annual performance assessment conducted of the Board of Directors Committees?

Yes. Annual Performance Assessments are conducted of the Board-level Committees using the criteria and process as the Performance Assessment of the Board of Directors. It was conducted last December 27, 2019.

PRA Board Annual Performance Evaluation

PRA Board of Directors Performance Assessment Form

Does the GOCC practice Global Reporting Index (GRI) on its annual reports No.  
Is the audited annual financial reports/statement released within 30 days upon receipt from COA

No.

 
1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? None.

2019 Directors' Profile

2. Is there non-compliance with

Good Governance Conditions?

None.