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The Corporate Governance Scorecard (CGS) is a corporate governance rating system designed to raise the standards of corporate governance practices of the GOCCs to be at par with the ASEAN state-owned enterprises. It is a list of questions used to rate a GOCC's governance policies and practices on the basis of the three (3) OECD Principles of Corporate Governance for State-Owned Enterprises. 

GOVERNMENT SCORECARD REPORT A
Name of GOCC: PHILIPPINE RECLAMATION AUTHORITY
Sector: Trade, Area Development and Tourism
Year being assessed: CY 2020
COMPONENT DISCLOSURE
 GRP   ITEM  QUESTION COMPLIANCE  ANS  REFERENCE LINKS/SUPPORTING DOCUMENTS
I. STAKEHOLDER RELATIONSHIP

I

1.a

Does the GOCC disclose a policy that: Stipulates the existence and scope of its effort to address customer's welfare?

The PRA has identified its stakeholders and documented the same in the PRA Quality Management System (QMS) Manual and PRA Stakeholder Engagement and Management Plan (SEMP).

The PRA QMS Manual lays out the standard process of integrating the needs and expectation of the Agency’s relevant interested parties in its sources of inputs for the planning process and strategy formulation. The matrix of needs and expectations of identified relevant interested parties is used as basis to improve the products and services and increase stakeholder satisfaction. In accordance with the PRA Quality Policy, the Agency is committed to provide quality public service in the performance of its mandates.

The PRA also developed its SEMP to determine the stakeholders' concerns, issues and feedback and integrate them into PRA's decision-making process. The grievance mechanism institutionalized by the SEMP seeks to address the concern or complaint raised by those affected by the projects and policies of the PRA.

It is also stated in the PRA's Manual of Corporate Governance to ensure fair treatment of stakeholders and to strengthen PRA’s relations with them.

Y

PRA Quality Management System (QMS) Manual
- RIP
- Stakeholders Management
- Quality Policy

Stakeholder Engagement and Management Plan (SEMP) 
SEMP Grievance Machinery

Manual of Corporate Governance 

 I

 1.b

Does the GOCC disclose a policy that: Elaborates its efforts to interact with the communities in which they operate?

The PRA CSR Statement provides the basis of the acceptance of reclamation proposals with significant value on its environmental impact, environmental sustainability, and disaster risk reduction components. It affirms that its operations and programs inherently affects not only the environemnt but also the lives and welfare of involved communities. It stipulates that the PRA allocates material and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs. To achieve inclusive growth, the PRA is committed to establishing an institutional mechanism for educating the public about reclamation and integrating their views in reclamation activities

The PRA CSR statement is stipulated and affirmed in the PRA's Manual of Corporate Governance. The PRA’s Mission and Vision Statements likewise provides emphasis on the environmental sustainability of its reclamation activities consistent to the public interest. While the PRA Quality Policy affirms the Agency's committment to providing quality public service to the people through the standard that it adheres to.

 Y

PRA CSR Statement 

Manual of Corporate Governance 

PRA Corporate Statements 

I

1.c

Does the GOCC disclose a policy that: Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

 

The PRA CSR Statement provides the basis of the acceptance of reclamation proposals with significant value on its environmental impact, environmental sustainability, and disaster risk reduction components. It affirms that its operations and programs affect the environment and that reclamation projects shall be undertaken in an environmentally sustainable manner consistent with public interest. The acceptance of reclamation proposals are decided according to the outcome of a cost vs benefit analysis whereby the project proceeds when the benefit outweighs the cost except when the costs will be environmental degradation and imminent danger to people’s lives. PRA strictly observes the outcome of an Environmental Impact Assessment before approving any project. In the course of project implementation, environmentally sustainable innovations and disaster risk reduction components are integrated through hard and soft engineering.

PRA’s Mission and Vision Statements provides emphasis on the environmental sustainability by creating well-planned environmentally sustainable reclaimed lands and the promotion of coastal resilience.

The PRA also issued a number of policies promotion environmentally sustainable value chain and sustainable development, as follows:

Administrative Order No. 2019-5 (Rules and Regulations to Govern the Mandatory Integration of Greenspaces in Reclamation Projects) mandating five percent (5%) of area to be reclaimed to be exclusively intended for greenspaces as part of a reclamation project’s overall sustainable development plan and climate change adoption program

Administrative Order No. 2019-4 (Implementing Rules and Regulations of Executive Order 74, series of 2019) including as part of mandatory requirements for reclamation proposals the feasibility studies and final environmental impact studies, area clearance and environmental compliance certificate

Y

PRA CSR Statement 

Manual of Corporate Governance 

PRA Corporate Statements 

AO 2019-04 

AO 2019-05 

 I

 2.a

Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Customer health and safety)

PRA commits the promotion of health, safety and welfare of its stakeholders through the following activities:

Immediate Road Repair for the Motoring Public Convenience in PRA Roads:
In light of the hazards and inconvenience posed to the stakeholders and motoring public by damaged pavements, The PRA, with the assistance of the DPWH Central Office and DPWHNCR, completed its immediate repair works in CBP-IA roads in Paranaque City on November 11, 2020, in response to the need to prevent continuous deterioration of the said pavements brought about by the rainy weather conditions and continuous passage of vehicles.

Complimentary Passage for Healthcare Workers and Emergency Vehicles:
Starting June 2020, the PRA extended complementary passage on the toll roads of CAVITEX to the medical practitioners and to the DOTr buses used to transport healthcare workers, with the aim of providing continuous and smooth passage of emergency vehicles and healthcare workers. RFID stickers were also given to ambulances and other emergency vehicles of the local government units and host barangays.

Support to Philippine Navy During ECQ:
In support to the Philippine Navy in the exercise of checkpoint operations at the boarders of Metro Manila and the Province of Cavite during the implementation of the ECQ, the PRA accommodated four (4) squad tents of the Philippine Navy’s Naval Task Force 83 at the PEA Tollway Corporation (PEATC) Compound in Paranaque City from 8 May 2020 until 31 May 2020

PRA Volunteers in Mega Swabbing Centers:
In response to the Memorandum from Executive Secretary calling for government personnel to assist in mega swabbing centers in the Philippines, the PRA submitted a list of nine volunteers, where four (4) PRA volunteer employees were selected to form part of the national government volunteers for the mega swabbing activities. These employees served and manned the operations of the Philippine Arena Mega Swabbing Center

Issuance of Advisories and Safety Protocols for Stakeholders:
The PRA issued series of advisories to its stakeholders regarding the processes, protocols and precautionary measures being implemented in its transactions and within the PRA premises upon the Management's adoption of the PRA’s Sanitation and Hygiene Protocols and Guidelines for the new normal at work on May 11, 2020. Among its objectives is the adoption and establishment of the minimum health standards set by the DOH in the PRA workplace to minimize health risks within and among the PRA employees and stakeholders.

 Y

Article on Completed Road Repair Works in Paranaque City 

Article on Extension of Services to People During Pandemic 

Article on Philippine Navy at PEATC Compound

PRA Volunteers in Mega Swabbing Centers 

Health and Safety Protocols for Stakeholders and Employees 

2.b

Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Interaction with the communities)

Interaction with Stakeholders in the Formulation of Coastal Protection Masterplans for Vulnerable Areas:
The PRA’s Coastal Protection Strategy for vulnerable areas is a continuing initiative and proceeded through 2020. It is an inclusive and community effort project with the beneficiaries/stakeholders’ significant participation in the project’s completion. The coastal protection plan is formed through the data gathered from the local government’s technical personnel, consultations and dialogues with the community stakeholders, and workshops with the beneficiaries as part of the preparation of the final project report. On January 16, 2020, the Coastal Protection Master Plan for Surigao City was adopted by the LGU after PRA's presentation of the same to the LGU, Dutch Expert, Dutch Embassy, DENR CARAGA, PENRO-Surigao del Sur and Surigao del Norte, NEDA, DPWH, DILG CARAGA, and CCC. The LGU is the 4th area that the PRA has partnered with in its coastal protection inititives.

The PRA also commenced interaction with the LGU and beneficiaries of Virac and Baras in Catanduanes as its next priority areas to partner with for coastal protection initiatives. The Expression of Collaboration (EOC) for the formulation of a Coastal Management Strategy with Baras LGU was formalized on 02 December 2020.

GAD Livelihood Program:
The PRA Gender and Development (GAD) conducted its livelihood training program on December 14 – 18, 2020 for families residing along the land strips of Brgy. La Huerta and Brgy. San Dionisio in Parañaque City.The training program was conceptualized to alleviate the economic situation of the people in the barangays by providing them alternative livelihood projects that they can engage in.

 Y

Formulation of Coastal Protection Masterplans Continues in 2020 

PRA GAD Livelihood Program for 2020 

CY2019-2020 Corporate Report
- Coastal Protection Activities
- CSR Activities

 I

 2.c

Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies? (Environmentally-friendly value chain)

Well-Planned Environmentally Sustainable Projects:
PRA strongly adheres to environmental laws by requiring Environmental Compliance Certificate (ECC) compliance prior to the start of any reclamation projects. PRA continued monitoring the proponents’ compliance to the ECC by participation as member of Multi-Partite Monitoring Teams (MMT) mandated to monitor compliance by project proponents with the conditions under the ECC and other environmental laws.

Series of MMT activities were conducted virtually from July 2020 to December 2020.

Promotion of Coastal Resilience:
Upon the PRA Board's approval of ten (10) vulnerables areas, the PRA continued its initiatives for coastal protection and resilience in 2020 by completing the project for Coastal Protection Dtrategy for the Cities of Surigao. The PRA likewise commenced preliminary activities and formalization of partnership with the Municipalities of Bislig and Virac and Baras in Catanduanes as the next priority LGU for the initiative.

Internal Environment-Friendly Initiatives:
The PRA office continues to adhere to the Cost-Cutting Measures implemented within the office.

 Y

PRA's Participation in MMT Activities from July 2020 to December 2020 

Formulation of Coastal Protection Masterplans Continues in 2020 

Memorandum on Cost-Cutting Measures 

 I

3

Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?

The PRA has a separate CSR section in its website. CSR-related data and information are also disclosed and integrated in the QMS Manual and SEMP. In the SEMP, the PRA laid out its engagement strategies towards various stakeholders in addressing their issues. As part of its strategy, the Agency is likewise keen on monitoring related media releases and news articles as a source of feedback from the public in order to gauge the public's perception of the Agency and its projects. Information from past activities (i.e. dialogue with stakeholders through public consultations) also forms part of PRA's reference in formulating strategies towards addressing stakeholders' concerns. These strategies eventually formed part of the PRA's charter statement and performance scorecard for CY 2020 where one of the strategic objective was to "increase support of stakeholders, address concerns of affected communities and gain social acceptance of development projects".

Among the activities conducted as part of the PRA's strategy in addressing stakeholder concerns are holding of livelihood trainings and seminars for communities, systematizing documentation of media releases, active participation of PRA as member of Multipartite Monitoring Teams to secure that environmental aspect of the reclamation projects are in accordance with the laws, active partnership with LGUs in the promotion of coastal resilience trhough strategy formulation.

Y 

PRA CSR Statement 

Stakeholder Engagement and Management Plan (SEMP)

2020 News Monitoring and Public Feedback 

CY2020 Strategy Map and Charter Statement 

PRA's Participation in MMT Activities from July 2020 to December 2020

Formulation of Coastal Protection Masterplans Continues in 2020 

PRA GAD Livelihood Program for 2020 

 I

 4

Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?

The PRA website has a page for Telephone Directory with phone numbers, PRA email, and office address and the following statement: "For suggestions/complaints/queries, please contact us at 8459-5000 local 8611. You may also send us an email at This email address is being protected from spambots. You need JavaScript enabled to view it."

 Y

PRA Telephone Directory

I

 5.a

Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

The PRA maintains the implementation of the PEA – Program on Awards and Incentives for Service Excellence (PEA-PRAISE), PRA Employee’s Manual and the Grievance Mechanism. These policies and protovols aim to guarantee a fair and safe working environment, encourage participation in the Agency's health and wellness programs, promotoe corporate activities for employees and camaraderie building, and encourage creativity and innovativeness in the corporate culture.

On May 11, 2020, the PRA Management approved the PRA’s Sanitation and Hygiene Protocols and Guidelines for the New Normal at Work. Among its objectives is the adoption and establishment of the minimum health standards set by the department of Health (DOH) in the PRA workplace to minimize health risks within and among the PRA employees and stakeholders

 Y

PRA Employees' Manual 

PEA-PRAISE 

Grievance Machinery 

Sanitation and Hygiene Protocols and Guidelines for New Normal at Work

 I

 5.b

Does the GOCC publish data relating to health, safety and welfare of its employees?

The PRA places paramount importance on the safety and security of its employees and their families especially during the pandemic. In 2020, activitites and initiatives for the health and safety of employees were focused on ensuring that they are safeguarded from the threat of COVID-19 and that the employees maintain a healthy mindset during the health crisis.

To aid in the travel of employees going to and from the work premises and to ensure that they incur limited exposure to public areas, transport services were provided to employees without their own vehicles. The PRA also procured thermal scanners, foot bath and UV disinfection equipment utilized in the enforcement of COVID-19 screening process. Personal protective equipment such as face masks, face shields and consumables such as alcohol and paper towels were likewise procured and distributed to all personnel. The PRA Board likewise approved the implementation of the budget for the flu and pneumonia vaccine.
The PRA also implemented a combined “Work-from-Home” (WFH) and “Skeleton Workforce” schemes among its employees pursuant to the Civil Service Commission’s relevant issuances. The employees adopted well upon the transition of processes and transactions to virtual and online means and platforms to reduce physical contact while maintaining the unimpeded flow of business within the Agency. Appropriate learning sessions were provided to the employees to address any technological difficulties. Mental health of the employees were likewise taken care of by encouraging and promoting work-life balance and maintaining healthy work lifestyle during WFH and skeleton workforce arrangements.

 Y

PRA Initiatives to Safeguard Health and Safety of Employees During the New Normal 

CY2019-2020 Corporate Report
- Protecting PRA Employees and Stakeholders 
- Health & Wellness Programs 

 I

5.c

Does the GOCC have training and development programmes for its employees?

The PRA established a partnership with the Development Academy of the Philippines (DAP) since 2016 for the PRA’s transition to a competency-based Human Resource Management and Development System. The PRA Individual Strategic Engagement Development and Activation Program (PRAISE) aims to fully install PRA’s competency framework for employees’ exemplary performance into the Agency’s human resources system.

In September 2020, the Competency Assessment Results Workshop and Competency-Based Recruitment Workshop were conducted by the DAP. Individually sealed competency assessment results were distributed among the PRA employees and were subjected for discussion with their respective superiors. From there, the employees gained awareness and understanding of their competency levels and competency gaps. The employees then crafted their Individual Development Plans (IDPs). The IDPs and overall competency baseline is being used by the human resources in designing interventions in order to close the competency gaps and improving the PRA’s competency baseline in the succeeding years.

In 2020, a number of trainings were attended by the PRA employees responsive to their individual competency needs.

 Y

PRA Career Development Plan 

 I

 5.d

Does the GOCC publish data on training and development programs for its employees?

 Y

2020 Trainings Attended by Employees 

CY2019-2020 Corporate Report

I

6.a

Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?

Disclosed in the PRA website's Employees Hub are the policies with procedures/mechanisms that the Agency adheres to in order to secure and protect our employees. The Whistleblowing policy and Grievance Machinery are policies in place which likewise lay out the procedures/mechanism, reporting channels and conditions. The PRA likewise issued Office Order No. 076, s. 2011, constituting the Committee on Decorum and Investigation and describing their functions in accordance with the RA. 7877 (An Act Declaring Sexual Harrassment Unlawful in the Employment, Education and Training Environment)

Y

PRA Employees Hub 

PRA Whistleblowing Policy 

Grievance Machinery 

Office Order No. 076, s. 2011 

 I

6.b

Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?  Y
II. Disclosure and Transparency

II

7.a

Does the GOCC's website disclose the following items: Corporate objectives

Disclosures on Agency's Strategy Map and Performance Scorecard pertaining to the CY2020 strategic objectives are accessibale via the PRA's Corporate Governance webpage

CORPORATE OBJECTIVES
1. To reclaim land, including foreshore and submerge areas, by dredging, filling or other means, to acquire reclaimed land;
2. To develop, improve, acquire, administer, deal in, sub-divide, dispose, lease and sell any and all kinds of lands, buildings, estates, and other forms of real property, owned, managed, controlled and/or operated by the Government; and
3. To provide for, operate or administer such services as may be necessary for the efficient, economical and beneficial utilization of the above properties.

STRATEGIC/MEASURABLE OBJECTIVES BASED ON STRATEGY MAP
1. Increase number of environmentally sound buildable areas for development
2. Promote and integrate a comprehensive coastal defense/protection strategy into development plans
3. Increase support of stakeholders, address concerns of affected communities and gain social acceptance of development projects
4. Increase revenue and improve cash flow
5. Increase inventory of marketable land assets
6. Implement clear and efficient reclamation guidelines & public estates development & management
7. Strengthen culture of continuous training and innovation in the organization
8. Implement a Quality Management System (QMS)

 Y

PRA's Corporate Governance 

CY2020 Strategy Map and Charter Statement 

CY2020 Recalibrated Performance Scorecard 

CY2019-2020 Corporate Report

 II

7.b

Does the GOCC's website disclose the following items: Financial performance indicators

Disclosures on Agency's Financial Performance Indicators (FY2020 Audited Financial Statement) are accessible via the PRA's Corporate Governance webpage. Further financial disclosures (FY2020 Balance Sheet, Statement of Income and Expenses, Statement of Changes in Equity, Statement of Cash Flow) are likewise accessible via the Transparency Seal.

Financial Performance for CY2020 also forms part of the Corporate Annual Report which is published in the PRA website.

The PRA's CY2020 Strategy Map and Performance Scorecard, accessible via the PRA's Corporate Governance webpage, also contains the Agency's financial strategic measure, particularly to "Increase Revenue and Improve Cashflow".

 Y

PRA's Corporate Governance 

FY2020 Audited Financial Statements 

PRA Transparency Seal 

FY2020 Balance Sheet 

FY2020 Statement of Income & Expenses 

FY2020 Statement of Changes in Equity 

FY2020 Cash Flow 

CY2020 Strategy Map and Charter Statement 

CY2020 Recalibrated Performance Scorecard 

CY2019-2020 Corporate Report 

 II

7.c

Does the GOCC's website disclose the following items: Non-financial performance indicators

Disclosures on Agency's Non-Financial Performance Indicators are accessible via the PRA's Annual Reports webpage.

Non-Financial Performance for CY2020 is also disclosed through the Annual Report submitted to the Office of the President. The PRA's CY2020 Strategy Map and Performance Scorecard, accessible via the PRA's Corporate Governance webpage, also contains the Agency's non-inancial strategic measures.

Non-financial Performance for CY2020 also forms part of the Corporate Annual Report which will be published in the PRA website not later than October 23, 2021 in accordance with the requirement of the Corporate Governance Scorecard.

Y

CY2019-2020 Corporate Report

PRA's Corporate Governance 

CY2020 Strategy Map and Charter Statement 

Final Accomplishment Report for CY2020 Performance Scorecard 

 II

7.d

Does the GOCC's website disclose the following items: Details of whistle-blowing policy

Disclosed in the PRA website is the Whistleblowing Policy which lays out the actual procedures/ mechanisms, reporting channels and conditions. The same forms part of the Corporate Annual Report to be published in the PRA webiste not later than October 23, 2021 in accordance with the requirement of the Corporate Governance Scorecard.

PRA Whistleblowing Policy 

II

7.e

Does the GOCC's website disclose the following items: Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners

Disclosure on the PRA Board's profile, biographical details, qualifications and relevant experiences, date of appointment and oath office, committee memberships, directorships and trainings attended are found in the PRA's Board and Management Profile webpage. The same forms part of the Corporate Annual Report published in the PRA website.

 Y

PRA Board and Management Profile

CY2019-2020 Corporate Report

 II

7.f

Does the GOCC's website disclose the following items: Training and/or continuing education programme attended by each director/commissioner

Disclosure on the PRA Board's attended trainings is found in the PRA's Board and Management Profile webpage. The same forms part of the Corporate Annual Report published in the PRA website.

Y

PRA Board and Management Profile

Summary of CY2020 Trainings Attended by the PRA Board 

CY2019-2020 Corporate Report 

 

 II

9.

Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?

The PRA fully complies with the Code of Corporate Governance.

A Statemenf of Full Compliance with the Code of Corporate Governance was issued by the Board Secretary dated November 24, 2020

 Y

Statement of Full Compliance with the Code of Corporate Governance 

 

CY2019-2020 Corporate Report 

III. BOARD RESPONSIBILITY

III

11.a

Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?

The PRA Governing Board annually reviews, monitors and evaluates the PRA's vision, mission, strategies, policies and procedures pursuant to their functions stipulated in the PRA’s Manual of Corporate Governance.

The PRA Board reviewed the Mission and Vision, 2019 Strategy Map and the Strategic Objectives in the PRA’s annual planning session on January 9-10, 2020. The PRA Board likewise reviewed the Agency's accomplishments and status of strategies and performance targets in the virtual mid-year assessment and interim planning session on July 10, 2020.

Y

Board's Review of the PRA's Mission and Vision and Strategies 

Manual of Corporate Governance page 5 item 4.3.b and 4.3.i 

 III  11.b Does the Board of Directors monitor/oversee the implementation of the corporate strategy?

 III

 13.a

Are the details of the code of ethics or conduct disclosed?

Disclosure of the PRA Code of Ethics is found in the PRA's Employees Hub webpage. It is also accessible through the "About PRA" menu option

The PRA Code of Ethics describes the norms of conduct, policies, implementation process, monitoring and conduct of every employee, duties of officials and employees, prohibited acts, and penalties, which should be strictly observed. PRA also adheres to CSC rules and regulations on proper norms and conduct of a civil servant.

In Section 1 of the Code, it is stated that "This Code of Conduct and Ethics shall apply to the Board of Directors, officers and employees of PRA whether appointed by the President of the Philippines, regular, permanent, temporary, contractual, co-terminous or casual employees".

Y 

PRA Employees Hub 

PRA Code of Ethics 

PRA No Gift Policy 

III

13.b

Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

III

13.c

Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

Y

III 

14

Does the Board appoint a Nomination Compensation / Remuneration Committee?

In accordance with Sec. 6 of the PRA Manual for Corporate Governance, the members of the Nomination and Remunerations Committee during CY2020 are:

Chairman Alberto C. Agra
Dir. Dioscoro E. Esteban, Jr.
Dir. Oscar T. Lactao
Dir. Michael B. Peloton (until September 25, 2020 only)
Dir. Ulysses T. Sevilla

Y

PRA Board and Management Profile 

Board Committee Membership for CY2020 

 III

15

Did the Nomination Compensation/Remuneration Committee meet at least twice during the year?

The Nomination and Remunerations Committee conducted three (3) meetings in CY2020

 Y

Board and Board Committees Meeting Attendance for CY2020 

 III

16

If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed?

The Nomination and Remunerations Committee's CY2020 Accomplishment Report is disclosed

 Y

Nomination and Remunerations Committee CY2020 Accomplishment Report

III 

17

Does the Board appoint an Audit Committee?

In accordance with Sec. 6 of the PRA Manual for Corporate Governance, the members of the Audit Committee during CY2020 are:

Dir. Dioscoro E. Esteban, Jr.
Dir. Oscar T. Lactao
Dir.. Warren Rex H. Liong (until January 31, 2020 only)
Dir. Ulysses T. Sevilla

 Y

PRA Board and Management Profile 

Board Committee Membership for CY2020 

III 

18

If yes, is the report of the Audit Committee publicly disclosed?

The Audit Committee's CY2020 Accomplishment Report is disclosed

 Y

Audit Committee CY2020 Accomplishment Report 

 III

 19

Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

Dir. Warren Rex H. Liong is a degree holder in BS Accountancy and is a Certified Public Accountant. Dir. Ulysses T. Sevilla has attended trainings and seminars on "Enhancing Audit Committee Effectiveness (Essentials)" and "Seminar on Finance for Directors", both conducted by the Institute of Corporate Directors.

 Y

Dir. Warren Rex H. Liong CV 

Dir. Ulysses T. Sevilla CV 

 III

20

Did the Audit Committee meet at least four times during the year?

The Audit Committee conducted seven (7) meetings in CY2020

 Y

Board and Board Committees Meeting Attendance for CY2020 

III

21

Does the Board appoint a Risk Management Committee?

In accordance with Sec. 6 of the PRA Manual for Corporate Governance, the members of the Risk Management Committee during CY2020 are:

Chairman Alberto C. Agra
Dir. Dioscoro E. Esteban, Jr.
Dir. Michael B. Peloton (until September 25, 2020 only)
Dir. Oscar T. Lactao
Dir.. Warren Rex H. Liong (until January 31, 2020 only)
Dir. Ulysses T. Sevilla

 Y

PRA Board and Management Profile 

Board Committee Membership for CY2020 

  III

22

If yes, is the report on Risk Management Committee publicly disclosed?

The Risk Management Committee's CY2020 Accomplishment Report is disclosed

 Y

Risk Management Committee CY2020 Accomplishment Report 

 III

23

Does at least one member of the Risk Management Committee have a background in finance and investments?

Chairman Alberto C. Aga conducted three (3) seminars for the Ateneo Center for Continuing Education: (1) PPPs, Project Finance Diploma Course, November 14, 2015; (2) PPPs, Project Finance Diploma Course, November 19, 2016; and (3) PPP Procedures, Risks and Contracts, Project Finance Diploma Course, November 26, 2016. He also attended an Online Training Programme on Fundamentals of Infrastructure Project Finance on May to July 2011.

Dir. Warren Rex H. Liong is a degree holder in BS Accountancy and is a Certified Public Accountant.

Dir. Ulysses T. Sevilla has attended trainings and seminars on "Enhancing Audit Committee Effectiveness (Essentials)" and "Seminar on Finance for Directors", both conducted by the Institute of Corporate Directors. He likewise attended trainings on "Risk Management Sessions on How to Conduct Risk Management and Understanding Risk Management" and "Corporate Governance Conference Competing Against Risk"

Dir. Oscar T. Lactao and Dir. Dioscoro E. Esteban, Jr. attended trainings on "Risk Management Sessions on How to Conduct Risk Management and Understanding Risk Management" .

 Y 

Chairman Alberto C. Agra CV 

Dir. Warren Rex H. Liong CV 

Dir. Ulysses T. Sevilla CV 

Dir. Oscar T. Lactao CV 

Dir. Dioscoro E. Esteban, Jr. CV 

 III

24.a

Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1)

Regular Board meetings are held every third Wednesday of the month. Changes and adjustments in the schedule are made relative to the availability of the GM/CEO, Chairman of the Board and Board of Directors.

 

 III

24.b

Does the Board of Directors meet at least monthly?

Disclosed in the CY2020 Board Meeting Attendance are the Board's conducted monthly meetings

Y

CY2020 Board and Board Committee Attendance 

 III

24.c

Did the Board of Directors meet on at least 75% on their scheduled meetings?

 All of the scheduled monthly meetings of the Board were conducted/held and proceeded with quorum

 Y

CY2020 Board and Board Committee Attendance 

 III

24.d

Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?

Five (5) members of the Board attended 100% of all the regular and special meetings.

One (1) member of the Board attended 95% of all the regular and special meetings.

Overall, all members of the Board attended more than the 90% minimum requirement of all the regular and special meetings.

Y

CY2020 Board and Board Committee Attendance 

 III

24.e

Did the Board of Directors meet separately at least once during the year without the President/CEO present?

The Board of Directors conducted/held a special Board meeting on December 15, 2020 without the General Manager/CEO.

 Y

CY2020 Board and Board Committee Attendance 

 III

 25.a

Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?

The PRA's Manual on Corporate Governance stipulates that Board papers/materials are provided to the members of the Board at least three (3) working days prior the scheduled Board meeting. The Board likewise adopted a policy stipulating that Board papers for Board meetings shall be provided to the Board at least three (3) working days in advance of the meeting thorugh Board Resolution No. 4818, s. 2017.

The PRA has also implemented Paperless Board meetings. Board papers/materials can be accessed by the members of the Board online through an application specifically for PRA use only via tablets, mobile phone, laptops or desktops.

 Y

Manual of Corporate Governance page 9 item 5.2.e

Board Resolution No. 4818, s. 2017 

 III

25.b

Is the Board Secretary trained in legal, accountancy or company secretarial practices?

The Board Secretary's educational and professional experience is disclosed in the CV accessible in the PRA's Board and Management Profile webpage. The Board Secretary is a member of the Integrated Bar of the Philippines.

Y

PRA Board and Management Profile 

Board Secretary CV 

 III

26.a

Does the company have a separate internal audit function?

The PRA's Table of Organization indicates that the PRA Internal Audit Division is under the Board of Directors

Y

PRA Table of Organization 

III

26.b

Does the appointment and removal of the internal auditor require the recommendation of the Audit Committee?

As approved by the Board in its Resolution No. 4853, s. 2018, the PRA Audit Committee Charter was amended to stipulate "The Committee shall be responsible in endorsing to the Board the appointment and removal of the Head of the Internal Audit Division ".

Y

Board Resolution No. 4853, s. 2018 

III

27.a

Does the company disclose the internal control procedures/risk management systems it has in place?

The PRA's Manual on Corporate Governance discloses the responsibilities of the Risk Management Committee in performing oversight risk management functions and ensuring that risk management processes are embedded in operations.

The PRA's Material Risk Factors and Strategies also identifies the risks in internal processes and external factors.

Y

PRA Manual on Corporate Governance item 6.5

Material Risk Factors and Strategies 

 III

27.b

Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems?

The Audit Committee certified that through the Internal Audit Division, it has rendered an oversight review of the PRA's system of internal controls and the processes of monitoring compliance with laws.

This statement and certification forms part of the Corporate Annual Report published in the PRA website

 Y

Certification on Audit Committee's Review of PRA's Internal Controls and Compliance Processes 

CY2019-2020 Corporate Report

Certification on Risk Management

 III

 27.c

Does the company disclose how key risks are managed?

The PRA's Material Risk Factors and Strategies identifies the Agency's measures in addressing the key risks in internal processes and external factors.

The PRA's Manual on Corporate Governance also stipulates the responsibilities of the Risk Management Committee in performing oversight risk management functions and ensuring that risk management processes are embedded in operations.

 Y

Material Risk Factors and Strategies 

PRA Manual on Corporate Governance item 6.5  

 III

27.d

Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems?

The Audit Committee certified that through the Internal Audit Division, it has received, deliberated and thereby elevated to the appropriate forum the reports on the review of internal controls and compliance processes, and that such oversight function of the Committee resulted to policy formulation and direction.

This statement and certification forms part of the Corporate Annual Report published in the PRA website.

Y

Certification on Audit Committee's Review of PRA's Internal Controls and Compliance Processes 

CY2019-2020 Corporate Report

Certification on Risk Management

 III

28

Do different persons assume the roles of Chairman and CEO?

Chairman: Atty. Alberto C. Agra

General Manager and CEO: Atty. Janilo E. Rubiato

 Y

PRA Board and Management Profile 

 III

29.a

Does the GOCC have orientation programs for new Directors?

New appointive Director/s undergo orientation program facilitated by the Management Committee and Corporate PLanning & MIS Department. The orientation covers topics such as the duties and responsibilities of each unit/department, status of projects, and financial and non-financial standing of the Agency.

Y

Board Resolution No. 4818, s. 2017 

 

 III

 29.b

Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs?

It is the PRA policy to require the Directors to attend at least two (2) ongoing or continuous professional education programs within a given calendar year.

Y

Board Resolution No. 4818, s. 2017

 III

29.c

Did all Appointive Directors attend at least 1 training for the calendar year?

Two (2) members of the Board attended at least one (1) trainings in CY2020

 Y

Summary of CY2020 Trainings Attended by the PRA Board 

 III

30.a

Is an annual performance assessment conducted of the Board of Directors?

"The PRA developed the Annual Performance Evaluation of the Board as part of the best practices of the Agency. It is an effective tool to maintain the government corporate standard and enhance the organizational effectiveness of the corporation by way of an annual evaluation measure on the due diligence being exercised by its Governing Board in fulfilling its duties and responsibilities as mandated by law. Furthermore, the same is also utilized as basis to determine and/or develop appropriate induction and training programs for the new and existing members of the Board.

Consistent with the previous years, The PRA has successfully conducted the Board Performance Evaluation for Calendar Year 2020 among the Board and Board-level Committees as collegial bodies, as well as among the members as individual members of the Board, on the second (2nd) quarter of this year.

Board and Board Committees Performance Evaluation 

CY2019-2020 Corporate Report

 III

 30.b

Does the GOCC disclose the process followed in conducting the Board assessment?

The Performance Assessment is conducted annually among the Board and Board-level Committees as collegial bodies, as well as among the members as individual members of the Board.

The results of the performance assessments are evaluated and deliberated upon annually by the Corporate Governance Committee in a duly constituted meeting.

 Y

 III

 30.c

Does the GOCC disclose the criteria used in the Board assessment?

The Criteria used in the Performance Assessment of the Board is as follows:

(40%) Leadership (refers to the fulfilment of Board's Key Responsibilities)

(30%) Productivity (refers to Board's formulation of policies)

(30%) Diligence (refers to Board's attendance and active participation in meetings)

Total of 100%

 Y

 III

 31

Is an annual performance assessment conducted of the Board of Directors Committees?

Consistent with the previous years, The PRA has successfully conducted the Board Performance Evaluation for Calendar Year 2020 among the Board and Board-level Committees as collegial bodies, as well as among the members as individual members of the Board, on the second (2nd) quarter of this year.

Y

CORPORATE GOVERNANCE SCORECARD REPORT B

COMPONENT DISCLOSURE
GRP ITEM QUESTION COMPLIANCE ANS REFERENCE LINK / SUPPORTING DOCUMENTS

II

8

Are the annual reports downloadable from the GOCC's website?

The CY2019-2020 Corporate Report, as well as the previous annual reports, are downloadable from the PRA website through the drop-down menu "About PRA". Financial Statements are likewise downloadable from the PRA's Corporate Governance webpage

Y

PRA Corporate Governance Webpage 

 II

10.a

Are the audited annual financial report/statement uploaded on the website within 60 days upon receipt from COA?

The FY2020 Audited Financial Report was received from COA on July 26, 2021. It was published in the PRA website on August 5, 2021.

 Y

PRA Audited Financial Statements webpage 

 II

10.b

Is the annual report released within 90 days from release of audited financial report?

The FY2020 Audited Financial Report was received from COA on July 26, 2021. The CY2019-2020 Corporate Report is published in the PRA website on September 30, 2021.

 Y

PRA Audited Financial Statements webpage

PRA Corporate Report

II

10.c

Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company?

The Chairman and General Manager & CEO, on behalf of the PRA Board, issued a Statement confirming the truth and fair view of the state of affairs of the Agency through its audited financial position and comprehensive income

  Y

Statement of Directors for FY 2020

PRA Corporate Reportt



COMPONENT GOCC SUBMISSION
GRP ITEM QUESTION COMPLIANCE  ANS REFERENCE LINK / SUPPORTING DOCUMENTS
III. RESPONSIBILITIES OF THE BOARD

III

12 

Did the GOCC achieve 90% in the PES?

The GCG's validation of the PRA's CY2020 Performance Scorecard is ongoing and no rating was released yet as of this reporting

N/A

PRA's Final Accomplishment Report for CY2020 Performance Scorecard 

 

 

COMPONENT GOCC SUBMISSION
GRP  ITEM  QUESTION 

COMPLIANCE 

ANS  REFERENCE LINK / SUPPORTING DOCUMENTS 
IV. BONUS

 IV

1. Stakeholder Relationship

Does the GOCC practice Global Reporting Index (GRI) on its annual reports?

The PRA does not practice GRI on its annual reports

 N

N/A

IV

2. Timely release of annual financial reports 

Is the audited annual financial report/statement released within 30 days upon receipt from COA?

The FY2020 Audited Financial Report was received from COA on July 26, 2021. It was published in the PRA website on August 5, 2021.

Y

PRA Audited Financial Statements webpage 

 

COMPONENT GOCC SUBMISSION
GRP ITEM  QUESTION COMPLIANCE ANS REFERENCE LINK / SUPPORTING DOCUMENTS 

V

1.  Responsibilities of the Board

Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?

No member of the Board holds more than five (5) positions in GOCCs and PLCs

PRA Board and Management Profile 

V

2. Responsibilities of the Board

Is there non-compliance with Good Governance Conditions?

There is no non-compliance with Good Governance Conditions

N

Statement of Full Compliance with the Code of Corporate Governance

 

 

              

 

              cg seal

The Corporate Governance Scorecard (CGS) is a corporate governance rating system designed to raise the standards of corporate governance practices of the GOCCs to be at par with the ASEAN state-owned enterprises. It is a list of questions used to rate a GOCC's governance policies and practices on the basis of the three (3) OECD Principles of Corporate Governance for State-Owned Enterprises.


Questions: PRA Statement Links
1. Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer's welfare? PRA’s adoption of the Strategic Engagement Management Plan (SEMP) and its commitment to the Performance Agreement entered with the GCG reflects our dedication in prioritizing the well being of our customers. It is also stated in our Manual of Corporate Governance to ensure fair treatment of our stakeholders and to strengthen PRA’s relations with them. Policies relating to the interest of our stakeholders are also detailed in the 2016 Annual Report. Executive Order No. 146 streamlined the procedures and requirements for the processing of applications. These are detailed in flowcharts published in our website under menu item Services. The Board approved the PRA Freedom of Information Manual to provide the guidelines, process and procedures in dealing with requests for information received under Executive Order (E.O.) No. 02 on Freedom of Information (FOI).
  1. Strategic Engagement Management Plan (SEMP):

    Identified stakeholders page 9 item IV.B 

    Page 27 item VI. Resources and Responsibilities, Item VII. Grievance Mechanism

  2. Freedom of Information

  3. QMS Manual:

    Relevant Interested Parties, Stakeholders Management

  4. Manual of Corporate Governance
b. Elaborates its efforts to interact with the communities in which they operate?
  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

  3. PRA Mission and Vision:

    Mission: To increase the nation's land assets through reclamation in an environmentally sustainable manner consistent with the public interest and to provide for a coastal defense strategy for the benefit of the future generations of Filipino people.

    Vision: Contribute and promote economic and social progress through environmentally sustainable land reclamation of approximately 700 hectares and effective public estates development and management by 2010.

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

 

  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

  3. PRA Mission: To increase the nation’s land assets through reclamation in an environmentally sustainable manner consistent with public interest and to provide for a coastal defense strategy for the benefit of the future generations of Filipino people.

    PRA Vision: Contribute and promote economic and social progress through environmentally sustainable land reclamation of approximately 700 hectares and effective public estates development and management by 2020.

  4. CSR Statement

    "Environment

    It is clearly stated in the Agency’s Mission statement that reclamation projects shall be undertaken in an environmentally sustainable manner consistent with public interest. Just like any other project, the acceptance of reclamation proposals are decided according to the outcome of a cost vs benefit analysis whereby the project proceeds when the benefit outweighs the cost EXCEPT when the costs will be environmental degradation and imminent danger to people’s lives. In such case, no amount of financial or economic gain can justify the project. PRA strictly observes the outcome of an Environmental Impact Assessment before approving any project. In the course of project implementation, environmentally sustainable innovations and disaster risk reduction components are integrated through hard and soft engineering.

    As an ultimate expression of its corporate responsibility over the environment, PRA has assumed as part of its mission the promotion of a coastal defense strategy for the country with reclamation as an enabling component."

2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a. Customer health and safety

As part of its commitment in promoting the health and safety of its stakeholders, PRA implemented programs and activities promoting their well-being which are likewise in line with the agency's projects.

Relocation & Community Development:

The PRA allocates material and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs as part of its mandate and as an expression of its corporate social responsibility.

Tacloban City – Palo Project:
The 18-months grant duration of “One Resilient Team: Tacloban Project”, which was extended until January 31, 2019, includes activities such as monitoring the planted species to ensure high survival rates and coordination with the community.

 

  

  1. Relocation and Community Development Program

  2. Tacloban - Palo Coastal Defense Strategy Video

  3. Freedom of Information

b. Interaction with the communities

Public Consultations:

To achieve inclusive growth, the PRA is committed to establishing an institutional mechanism for educating the public about reclamation and integrating their views in reclamation activities.

Stakeholders of Tacloban City – Palo Project:

Planting activities for beach forest and mangroves completed in year 2018. Communication through stakeholder consultations and dialogues was conducted periodically for updates on the progress of the project. Discussions of the lessons learned were also held with the communities/ stakeholders to emphasize the importance of their participation in the protection and maintenance of the project.

GAD Livelihood Program:

Various activities were conducted in year 2018 to strengthen the agency's communication and ties with its stakeholders, involving aspects of sustainable livelihood programs.

  1. Tacloban - Palo Coastal Defense Strategy Video

  2. Public Consultations
  3. Gender and Development 2018 Activities

III.a. 2018 GAD Livelihood Program

c. Environmentally-friendly value chain

Compliance with Environmental Laws:

PRA strongly adheres to environmental laws by requiring an Environmental Compliance Certificate (ECC) compliance prior to the start of any reclamation projects.

Monitoring of proponents' compliance with the ECC conditions through active participation as member of the Multi-partite monitoring team (MMT) of the following projects:

  1. JG Summit Petrochemicals, Batangas City
  2. Energy World Corporation, Pagbilao Quezon
  3. LRTA/LRMC Line 1 Extension Project

PRA Officers and Employees also participated as resource persons in the Environmental Impact Assessment (EIA) process for the following proposed project:

  1. Horizon Manila Reclamation Project, Manila
  2. Manila Waterfront City Reclamation Project, Manila
  3. Manila Harbour Center, Manila
  4. Tarlac City Eco-Industrial Park, Tarlac
  5. Bacoor City Reclamation Project, Bacoor
  6. Paranaque Reclamation Project, Paranaque City
  7. Pasay Harbor Center Reclamation Project, Pasay City
  8. New Manila Reclamation Project, Manila

Leadership Towards Establishment of Mangroves and Beach Forest:

PRA's commitment to its stakeholders largely involves the latter's participation in the environmentally friendly value chain.

Community nurseries in Brgys. New Kawayan and San Isidro were established after the successful implementation of planting activities of beach forest in the said pilot areas. Local partners selected the community nursery for their livelihood to supply the demand for the One Resilient Team Project and other similar undertakings in the region. The nursery in Nula Tula has sustained operation by the local community partners.

The establishment of these projects aims to assist the local communities for sustainable livelihood and at the same time ensuring that the beach forest and mangroves are maintained.

Internal Environment-Friendly Initiatives:

PRA makes and executes cost-cutting plans and actions to save the environment. Likewise, PRA employees were enjoined to participate in clean up drives in the LPPCHEA.

  1. Memorandum on Cost-Cutting Measures
  2. Coastal Clean-Up July 14, 2018 and September 22, 2018
3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? Yes
  1. Corporate Social Responsibility Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights? Yes

PRA Telephone directory

5. Performance-enhancing mechanisms for employee participation
a. Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

Employee welfare is part of PRA's core values. We always strive to provide the needs of our employees through diligent planning and observation of career developments and policies. Implementation of HR programs and activities are published on the website. 

Employees Hub

b. Does the GOCC publish data relating to health, safety and welfare of its employees?
c. Does the GOCC have training and development programmes for its employees?

The PRA believes in enhancing and maintaining a cohesive organization whose personnel are consistently infused with esprit de corps and undergo training and reskilling according to a well-defined competency framework. The Agency dedicates itself to maintaining a culture of professionalism, integrity and accountability among its workforce.

PRA Career Development Plan

Training and Development Plan 2018

d. Does the GOCC publish data on training and development programs for its employees?
6. Performance-enhancing mechanisms for employee participation
a. Stakeholders including individual employee and their representative bodies should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? Stated in the PRA website's Employees Hub are the policies the Agency adheres to and activities implemented to secure and protect our employees.
  1. Employees Hub

  2. Whistleblowing policy

  3. Grievance Machinery

  4. Office Order No. 076 s.2011

 

b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?
7. Quality of Annual Report
Does the GOCC's annual report disclose the following items:
a. Corporate objectives

Corporate Objectives:

  1. To reclaim land, including foreshore and submerge areas, by dredging, filling or other means, to acquire reclaimed land;
  2. To develop, improve, acquire, administer, deal in, sub-divide, dispose, lease and sell any and all kinds of lands, buildings, estates, and other forms of real property, owned, managed, controlled and/or operated by the Government; and
  3. To provide for, operate or administer such services as may be necessary for the efficient, economical and beneficial utilization of the above properties.

Strategic Objectives based on 2018 Strategy Map:

  1. Increase number of environmentally sound buildable areas for development
  2. Integrate a comprehensive coastal defense/protection strategy into development plans
  3. Increase Revenue and Improve Cash Flow
  4. Increase inventory of marketable land assets
  5. Increase support of stakeholders, address concerns of affected communities and gain social acceptance of development projects
  6. Implement Clear and Efficient Reclamation Guidelines & Public Estates Development & Management
  7. Provide Efficient Infrastructure Development and Management Services
  8. Strengthen culture of continuous training and innovation in the organization
  9. Implement a Quality Management System (QMS

PES 1 & PES 2 and 2A

b. Financial performance indicators PRA recorded a net income of PhP 4.21 Million for CY 2018.
  1. 2018 Audited Financial Statements

    1. 2018 Audited Financial Statements

    2. 2018 COA Report on Financial Statement

    3. 2018 Balance Sheet

    4. 2018 Statement of Income and Expenses

  2. GCG Accomplishment of Net Income Commitment

  3. Statement of Directors for Financial Year Ended 31 December 2018

c. Non-financial performance indicators  Non-Financial Highlights

2018 Non-Financial Highlights

d. Details of whistle-blowing policy?  Whiltle Blowing Policy

Whistleblowing Policy

 

e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners 2017 Directors' Profile

2018 Directors' Profile

 

f. Does the GOCC's annual report disclose the following items: Training and/or continuing education programme attended by each director/commissioner 2017 Directors' Trainings

The following PRA directors did not attend any trainings for CY 2017:

  1. Dir. Rene Enrique Silos
  2. Dir. Reynaldo B. Robles
  3. Dir. Warren Rex. H. Liong

2018 Directors' Trainings

8. Are the annual reports downloadable from the GOCC's website? Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI
9.  Does the Annual Report contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?  The Board of Directors confirmed the agency's full compliance with the Code of Corporate Governance

2018 Statement of Full Compliance with the Code of Corporate Governance

 

10. Timely filing/release of annual/financial reports
a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?  Yes. 2017 AFS received by PRA from COA on June 29, 2018. It was posted in the PRA website on July 24, 2018. PRA 2018 Audited Financial Statement (under Transparency Seal Item VI. Annual Financial Reports)
b. Is the annual report released within 90 days from release of audited financial report?  N/A  
c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company?  Yes Statement of Directors for Financial Year Ended 31 December 2018
11. Corporate Vision and Mission/ Strategy
a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year? Yes. The Board of Directors reviewed the Mission-Vision and the 2018 Strategy Map and the Strategic Objectives on January 10-12, 2018. Role of the Board in Corporate Strategy

Manual of Corporate Governance page 5 item 4.3.b and 4.3.i

b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?
12. Did the GOCC achieve 90% in the PES?   N/A  
13. Code of ethics or conduct
a. Are the details of the code of ethics or conduct disclosed?

The PRA Code of Ethics, describes the duties, responsibilities, policies, implementation process, monitoring and conduct of every employee which should be strictly observed. PRA also adheres to CSC rules and regulations on proper norms and conduct of a civil servant. These are stated under the Employees Hub.

 

Link under menu item About PRA
b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

Code of Ethics Section 2 Norms of Conduct and Section 3 Duties of PRA Officials and Employees

c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

Code of Ethics Section 5 Prohibited Acts and Transactions

 No Gift Policy

14. Does the Board appoint a Nomination Compensation/Remuneration Committee? Yes
  1. CGS Manual Sec. 6 page 12-13

  2. 2018 Attendance of Nomination & Remuneration Committee

15. Did the Nomination Compensation/Remuneration Committee meet at least twice during the year? Yes

2018 Attendance of Nomination & Remuneration Committee

16. If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed? No 2018 Nomination & Remuneration Committee Report
17. Does the Board appoint an Audit Committee? Yes
  1. CGS Manual Sec. 6 page 11-12

  2. 2018 Audit Committee Report
  3. 2018 Attendance of Audit Committee

18. If yes, is the report of the Audit Committee publicly disclosed? Yes  2018 Audit Committee Report
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?  Yes Director Warren Rex H. Liong
20. Did the Audit Committee meet at least four times during the year?  Yes

2018 Attendance of Audit Committee

21. Does the Board appoint a Risk Management Committee? Yes, members are stated in the Committee report.
  1. CGS Manual Sec. 6 page 13

  2. 2018 Risk Management Committee Report

  3. 2018 Attendance of Risk Management Committee

22. If yes, is the report on Risk Management Committee publicly disclosed?  Yes 2018 Risk Management Committee Report
23. Does at least one member of the Risk Management Committee have a background in finance and investments?  Yes

Chairman Alberto C. Agra
Director Warren Rex H. Liong

24. Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) Yes. Regular Board meetings are held every third Wednesday of the month. Changes and adjustments in the schedule are made relative to the availability of the GM/CEO, Chairman of the Board and Board of Directors.  
b. Does the Board of Directors meet at least monthly? Yes 2018 Board Attendance
c. Did the Board of Directors meet on at least 75% on their scheduled meetings?  Yes
d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?  Yes
e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? Yes. GM&CEO Janila E. Rubiato is not a member of the Risk Management Committee, hence not present in its meetings.  
25. Access to Information    
a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? Yes. Board materials are provided to the board at least three (3) working days prior to the scheduled board meeting pursuant to the PRA by-laws. PRA has also implemented Paperless Board meeting. Board folios can be downloaded online through an application specifically for PRA use only on tablets, mobile phone, laptops or desktops.
  1. Manual of Corporate Governance page 9 item 5.2.e
  2. PRA Policy
b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?  Yes Board Secretary's Profile
26. Internal Audit
a. Does the company have a separate internal audit function?  Yes.   Organizational Chart
b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? Yes. Based on the Philippine Reclamation Authority Charter of the Audit Committee dated 22 March, 2013, appointment and removal of the Internal Auditor shall come from the Audit Committee.  
27. Risk Oversight
a. Does the company disclose the internal control procedures/risk management systems it has in place? Yes PRA Risk Management
b. Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems? Yes. Audit Committee's Certification
c. Does the company disclose how key risks are managed? Yes
  1. PRA Risk Management
  2. Process Flowchart of Internal Audit
d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems? Yes. A certification was issued by the Audit Committee through the Internal Audit Division of its review of the adequacy of PRA's internal controls and process of monitoring compliance for year 2017. Audit Committee's Certification
28. Do different persons assume the roles of Chairman and CEO? Yes. 2018 Directors' Profile
29. Orientation Program
a. Does the GOCC have orientation programs for new Directors? Yes. New appointive Director/s undergo orientation program facilitated by the Management Committee and CORPLAN-MIS Department. The orientation covers topics such as the duties and responsibilities of each unit/department, status of projects, financial and non-financial standing of the Agency 

PRA Policy

 

b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? Yes. PRA, in its recognition of the importance of development and growth, encourages the Board of Directors to attend  trainings and/or continuous professional education programs. They are apprised of relevant seminars and courses and provides for the necessary arrangements and funding.  PRA Policy
c. Did all Appointive Directors attend at least 1 training for the calendar year?

The following PRA directors did not attend any trainings for CY 2017:

  1. Dir. Rene Enrique Silos
  2. Dir. Reynaldo B. Robles
  3. Dir. Warren Rex. H. Liong

2018 Directors' Trainings

30. Board Appraisal
a. Is an annual performance assessment conducted of the Board of Directors?

The PRA Board Performance Assessment was developed to enhance the Board's professionalism, which also serves as a useful incentive for the board members to devote sufficient time and effort to thier duties. The performance assessment is also used as a reference in the recommendation of continuing education and training programs for the Board members.

The Performance Assessment is conducted annually among the Board and Board-level Committees as a collegial bodies, as well as among the members as individual members of the Board. The results of the performance assessments are evaluated and deliberated upon annually by the Corporate Governance Committee in a duly constituted meeting.

The Criteria used in the Performance Assessment of the Board is as follows:

(40%) Leadership (refers to the fulfillment of Board's Key Responsibilities)

(30%) Productivity (refers to Board's formulation of policies)

(30%) Diligence (refers to Board's attendance and active participation in meetings)

Total of 100%

  1. Manual on Corporate Governance

  2. PRA Board of Directors Performance Assessment Form

b. Does the GOCC disclose the process followed in conducting the Board assessment?
c. Does the GOCC disclose the criteria used in the Board assessment?
31. Is an annual performance assessment conducted of the Board of Directors Committees?

Yes. Annual Performance Assessments are conducted of the Board-level Committees using the criteria and process as the Performance Assessment of the Board of Directors.

PRA Board of Directors Performance Assessment Form

Does the GOCC practice Global Reporting Index (GRI) on its annual reports No.  
Is the audited annual financial reports/statement released within 30 days upon receipt from COA

Yes. 2018 AFS received by PRA from COA on June 2, 2019. It was posted in the PRA website on July 11, 2019.

2018 Audited Financial Statements
1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? None.

2018 Directors' Profile

2. Is there non-compliance with

Good Governance Conditions?

None.

 

 cg seal

The Corporate Governance Scorecard (CGS) is a corporate governance rating system designed to raise the standards of corporate governance practices of the GOCCs to be at par with the ASEAN state-owned enterprises. It is a list of questions used to rate a GOCC's governance policies and practices on the basis of the three (3) OECD Principles of Corporate Governance for State-Owned Enterprises.

 

 

Questions: PRA Statement Links
1. Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer's welfare?

PRA’s adoption of the Strategic Engagement Management Plan (SEMP) reflects our dedication in prioritizing the well-being of our customers. The SEMP enables the PRA to determine the stakeholders’ concerns, issues and feedback and integrate them into PRA’s decision-making process. The grievance mechanism institutionalized by the SEMP seeks to address the concern or complaint raised by those affected by the projects and policies of the PRA.

The PRA Freedom of Information Manual was approved by the PRA Board to provide the guidelines, process and procedures in dealing with requests for information received under Executive Order (E.O.) No. 02 on Freedom of Information (FOI)

The PRA QMS Manual lays out the standard process of integrating the needs and expectation of the Agency’s relevant interested parties in its sources of inputs for the planning process and strategy formulation.

It is also stated in our Manual of Corporate Governance to ensure fair treatment of our stakeholders and to strengthen PRA’s relations with them.

  1. Strategic Engagement Management Plan (SEMP):

    Identified stakeholders page 9 item IV.B 

    Page 27 item VI. Resources and Responsibilities, Item VII. Grievance Mechanism

  2. Freedom of Information

  3. QMS Manual:

    Needs and Expectations of Relevant Interested Parties, Stakeholders Management

  4. Manual of Corporate Governance
b. Elaborates its efforts to interact with the communities in which they operate? The PRA’s Corporate Social Responsibility (CSR) Statement institutionalizes the Agency’s allocation of materials and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs as part of its mandate. To achieve inclusive growth, PRA is committed to establishing an institutional mechanism for educating the public about reclamation. 
  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

 

The PRA CSR Statement provides the basis of the acceptance of reclamation proposals with significant value on its environmental impact, environmental sustainability, and disaster risk reduction components.

PRA’s Mission and Vision Statements provides emphasis on the environmental sustainability of its reclamation activities consistent to the public interest.

 The PRA issued Administrative Order No. 2019-5 (Rules and Regulations to Govern the Mandatory Integration of Greenspaces in Reclamation Projects) mandating five percent (5%) of area to be reclaimed to be exclusively intended for greenspaces as part of a reclamation project’s overall sustainable development plan and climate change adoption program

The PRA issued Administrative Order No. 2019-4 (Implementing Rules and Regulations of Executive Order 74, series of 2019) including as part of mandatory requirements for reclamation proposals the feasibility studies and final environmental impact studies, area clearance and environmental compliance certificate

  1. CSR Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22 

    "Environment

    It is clearly stated in the Agency’s Mission statement that reclamation projects shall be undertaken in an environmentally sustainable manner consistent with public interest. Just like any other project, the acceptance of reclamation proposals are decided according to the outcome of a cost vs benefit analysis whereby the project proceeds when the benefit outweighs the cost EXCEPT when the costs will be environmental degradation and imminent danger to people’s lives. In such case, no amount of financial or economic gain can justify the project. PRA strictly observes the outcome of an Environmental Impact Assessment before approving any project. In the course of project implementation, environmentally sustainable innovations and disaster risk reduction components are integrated through hard and soft engineering.

    As an ultimate expression of its corporate responsibility over the environment, PRA has assumed as part of its mission the promotion of a coastal defense strategy for the country with reclamation as an enabling component."

  3. PRA Mission: We are the lead government instrumentality mandated to regulate reclamation, create environmentally sustainable reclaimed land, promote coastal resilience, and develop government properties to advance the country's development goals.

    PRA Vision: In 2040, the Filipino people shall benefit from well-planned and environmentally resilient reclaimed lands and efficiently developed and managed public estates.

  4. Administrative Order No. 2019-5
  5. Administrative Orer No. 2019-4
2. Does the GOCC disclose the activities that it has undertaken to implement the abovementioned policies?
a. Customer health and safety

As part of its commitment in promoting the health and safety of its stakeholders, PRA implemented programs and activities promoting their well-being which are likewise in line with the agency's projects.

Relocation & Community Development:

The PRA allocates material and human resources to initiate or enhance community projects primarily for settlements affected by reclamation programs as part of its mandate and as an expression of its corporate social responsibility.

Socialized Housing:

2.3 hectares of land owned by PRA and the Toll Regulatory Board were awarded to one hundred twenty-three (123) beneficiaries from Brgy. Don Galo i Paranaque City as socialized housing under the Direct Award Scheme of the National Housing Authority.

Coastal Protection Project:

With the aim of rehabilitating Typhoon Haiyan (Yolanda) stricken areas, PRA continued its “One Resilient Team: Tacloban Project” spearheading coastal protection initiatives in the Cities of Tacloban and Palo including beach forest rehabilitation, mangrove reforestation and livelihood assistance. This project paved way for the beneficiaries to craft their respective Barangay Disaster Risk Reduction Management Plans. Initiatives to extend and broaden the scope of the project to other vulnerable areas were also commenced, particularly in Bislig City and Surigao City.  

Certificate of Land Allocation Distributed to Beneficiaries of Brgy. Don Galo

Tacloban - Palo Coastal Defense Strategy Video

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

 

b. Interaction with the communities

Public Consultations for PRA Policies:
The PRA is committed to establishing laws and regulations which promotes inclusivity by educating the public about reclamation and integrating their views in reclamation activities.
Public Consultation was conducted relative to the drafting of the Implementing Rules and Regulations of the E.O. 74, which was attended by 150 participants from National Government Agencies, Local Government Units, and private sector, to objectively accept constructive inputs and broaden PRA considerations in regulating reclamation activities.

Stakeholders’ Participation in Coastal Protection Projects:

The PRA’s Coastal Protection Strategy for Tacloban City and Palo is an inclusive and community effort project with the beneficiaries/stakeholders’ significant participation in the project’s completion. The coastal protection plan was formed through the data gathered from the local government’s technical personnel, consultations and dialogues with the community stakeholders, and workshops with the beneficiaries as part of the preparation of the final project report.

GAD Livelihood Program: 
Aside from the livelihood program component of the coastal protection project of PRA, the PRA Gender and Development are active in promoting sustainable livelihood by conducting livelihood training programs for selected informal settlers beneficiaries.project report.

Public Consultation to the Drafting of IRR of E.O. 74

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

 2019 PRA GAD Report

 

c. Environmentally-friendly value chain

Compliance with Environmental Laws:

PRA strongly adheres to environmental laws by requiring Environmental Compliance Certificate (ECC) compliance prior to the start of any reclamation projects. PRA continued monitoring the proponents’ compliance to the ECC, and participated as resource persons to the Environmental Impact Assessment made by said proponents.

Sustainability of the Mangroves and Beach Forest Plantations in Tacloban City:

After the success of the mangrove reforestation initiative in Brgy. Nula-Tula Tacloban City with an output of 2,500 pieces of mangroves planted, and the beach forest rehabilitation in Brgys. New Kawayan and San Isidro Tacloban City with an output of 10,000 beach forest trees planted, the PRA continued to assess the project sites and recorded above average survival rates.

The mangrove reforestation yielded 90%-96% survival rate, while the beach forest rehabilitation yielded 80%-85% survival rate. Interventions were undertaken with the local government of Tacloban City to maintain the plantations. PRA is committed to monitor the said plantation sites until year 2020.

Internal Environment-Friendly Initiatives:

The PRA office continues to adhere to the Cost-Cutting Measures implemented to help save the environment. Likewise, PRA employees actively participated in the coastal clean-up drives in the Freedom Island Coastal Road in Paranaque City.

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

Memorandum on Cost-Cutting Measures

PRA Coastal Clean-up

 

 

 

 

 

3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? Yes
  1. Corporate Social Responsibility Statement

  2. Manual of Corporate Governance: Corporate Social Responsibility Page 22

  3. 2019 PRA GAD Report
4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights? Yes

PRA Telephone directory

5. Performance-enhancing mechanisms for employee participation
a. Performance-enhancing mechanisms for employee participation should be permitted to develop. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

As an evolving organization devoted to its vision of excellence, the PRA human resources have always been steadfast in their pursuit of success. Policies and programs are implemented to guarantee a fair and safe working environment to all employees.

Personnel are encouraged to participate in the Agency’s health and wellness programs which include Zumba activities, bowling tournaments, GCAA sports competition, and Fun Run activities.

The PRA were also equipped in emergency situations by participating in city-wide earthquake drills and by being provided with Emergency Go-Bags.

The PEA – Program on Awards and Incentives for Service Excellence (PEA-PRAISE), Employee’s Manual and the Grievance Mechanism encourages creativity, integrity and innovativeness to produce efficient and effective results while upholding good public service are continuously being reinforced.

Employees Hub

PRA Employees Manual

b. Does the GOCC publish data relating to health, safety and welfare of its employees?
c. Does the GOCC have training and development programmes for its employees?

PRA puts great value in the development of its employees’ competencies. With the technical assistance of the Development Academy of the Philippines, the PRA commenced its Individual Strategic Engagement Project which aimed to develop employees’ competency assessment tool. At the end of the year, the Agency successfully assessed the competencies of all of its employees and was able to form a baseline to be used by the human resources in preparing future training and development initiatives to address any gaps in competencies.

PRA Career Development Plan

Training and Development Plan 2019

2019 Seminars

d. Does the GOCC publish data on training and development programs for its employees?
6. Performance-enhancing mechanisms for employee participation
a. Stakeholders including individual employee and their representative bodies should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? Stated in the PRA website's Employees Hub are the policies the Agency adheres to and activities implemented to secure and protect our employees including Whistleblowing Policy and Procedures and Grievance Machinery.
  1. Employees Hub

  2. Whistleblowing policy

  3. Grievance Machinery

  4. Office Order No. 076 s.2011

 

b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?
7. Quality of Annual Report
Does the GOCC's annual report disclose the following items:
a. Corporate objectives

Corporate Objectives:

  1. To reclaim land, including foreshore and submerge areas, by dredging, filling or other means, to acquire reclaimed land;
  2. To develop, improve, acquire, administer, deal in, sub-divide, dispose, lease and sell any and all kinds of lands, buildings, estates, and other forms of real property, owned, managed, controlled and/or operated by the Government; and
  3. To provide for, operate or administer such services as may be necessary for the efficient, economical and beneficial utilization of the above properties.

Strategic Objectives based on 2019 Strategy Map:

  1. Increase number of environmentally sound buildable areas for development
  2. Integrate a comprehensive coastal defense/protection strategy into development plans
  3. Increase Revenue and Improve Cash Flow
  4. Increase inventory of marketable land assets
  5. Increase support of stakeholders, address concerns of affected communities and gain social acceptance of development projects
  6. Implement Clear and Efficient Reclamation Guidelines & Public Estates Development & Management
  7. Strengthen culture of continuous training and innovation in the organization
  8. Implement a Quality Management System (QMS)

PES 1 & PES 2 and 2A

b. Financial performance indicators PRA submitted its non-financial performance indicators to the Office of the President. The Agency also submitted its annual performance accomplishments to the Governance Commission for GOCCs (GCG). The 2019 Annual Report will be published once the financial performance indicators are made available.

2019 COA REPORT ON THE FINANCIAL STATEMENTS 

Balance Sheet

Statement of Income and Expenses

Statement of Changes in Equity

Statement of Cash Flows

c. Non-financial performance indicators  Non-Financial Highlights

2019 Accomplishment Report submitted to the Office of the President (to be included in the 2019 PRA Annual Report)

2019 Final Accomplishment Report to the Governance Commission for GOCCs (GCG)

d. Details of whistle-blowing policy?  Whistle Blowing Policy

Whistleblowing Policy

 

e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners 2019 Directors' Profile

2019 Directors' Profile

 

f. Does the GOCC's annual report disclose the following items: Training and/or continuing education programme attended by each director/commissioner 2019 Directors' Trainings

 

 

8. Are the annual reports downloadable from the GOCC's website? Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI Downloadable under the menu item About PRA -> Annual Reports and Transparency Seal item VI
9.  Does the Annual Report contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?  The Board of Directors confirmed the agency's full compliance with the Code of Corporate Governance

2019 Statement of Full Compliance with the Code of Corporate Governance

 

10. Timely filing/release of annual/financial reports
a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

Audited Financial Statements

2019 COA REPORT ON THE FINANCIAL STATEMENTS (Received from COA: August 28, 2020 || Posted: October 13, 2020)

b. Is the annual report released within 90 days from release of audited financial report?  The PRA Annual Report will be published within 90 days once the AFS is received  
c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company? The Board affirmation of the true and fair representation of the annual financial report will be executed once the AFS has been received by the PRA from COA  
11. Corporate Vision and Mission/ Strategy
a. Has the Board of Directors reviewed the vision and mission/ strategy in the last financial year?

The Board of Directors reviewed the Mission-Vision, 2019 Strategy Map and the Strategic Objectives in the PRA’s annual planning session on January 10-11, 2019.

The Board of Directors are responsible for establishing the agency’s vision and mission, strategic objectives, policies and procedures, as well as the corporate values, as stipulated in the PRA’s Manual of Corporate Governance

Role of the Board in Corporate Strategy

Manual of Corporate Governance page 5 item 4.3.b and 4.3.i

b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?
12. Did the GOCC achieve 90% in the PES?  N/A  
13. Code of ethics or conduct
a. Are the details of the code of ethics or conduct disclosed?

The PRA Code of Ethics, describes the duties, responsibilities, policies, implementation process, monitoring and conduct of every employee which should be strictly observed. PRA also adheres to CSC rules and regulations on proper norms and conduct of a civil servant. These are stated under the Employees Hub.

 

Link under menu item About PRA
b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

Code of Ethics Section 2 Norms of Conduct and Section 3 Duties of PRA Officials and Employees

c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

Code of Ethics Section 5 Prohibited Acts and Transactions

 No Gift Policy

14. Does the Board appoint a Nomination Compensation/Remuneration Committee?

Yes. The members of the Nomination Compensation/ Remuneration Committee are:

Chairman Alberto C. Agra

Dir. Dioscoro E. Esteban, Jr.

Dir. Oscar T. Lactao

Dir. Michael B. Peloton

Dir. Ulysses T. Sevilla

CGS Manual Sec. 6 page 12-13

2019 Directors' Profile

15. Did the Nomination Compensation & Remuneration Committee meet at least twice during the year? Yes

2019 Attendance of Nomination & Remuneration Committee

16. If yes, is the report of the Nomination Compensation/Remuneration Committee publicly disclosed? Yes 2019 Nomination & Remuneration Committee Report 
17. Does the Board appoint an Audit Committee?

Yes. The members of the Audit Committee are:

Dir. Dioscoro E. Esteban, Jr.

Dir. Warren Rex H. Liong      

Dir. Oscar T. Lactao

Dir. Ulysses T. Sevilla

CGS Manual Sec 6 page 11 - 12

2019 Directors' Profile

18. If yes, is the report of the Audit Committee publicly disclosed? Yes  2019 Audit Committee Report
19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?  Yes. Dir. Warren Rex H. Liong has a degree in Accountancy. Director Warren Rex H. Liong
20. Did the Audit Committee meet at least four times during the year?  Yes

2019 Attendance of Audit Committee

21. Does the Board appoint a Risk Management Committee?

Yes. The members of the Risk Management Committee are:

Chairman Alberto C. Agra

Dir. Oscar T. Lactao

Dir. Michael B. Peloton

Dir. Ulysses T. Sevilla

Dir. Dioscoro E. Esteban, Jr.

Dir. Warren Rex H. Liong

CGS Manual Sec 6 page 13

2019 Directors' Profile

2019 Attendance of Risk Management Committee

22. If yes, is the report on Risk Management Committee publicly disclosed?  Yes 2019 Risk Management Committee Report
23. Does at least one member of the Risk Management Committee have a background in finance and investments? Yes. Two members of the Board have background in finance and investments.

Chairman Alberto C. Agra
Director Warren Rex H. Liong

24. Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1) Yes. Regular Board meetings are held every third Wednesday of the month. Changes and adjustments in the schedule are made relative to the availability of the GM/CEO, Chairman of the Board and Board of Directors.  
b. Does the Board of Directors meet at least monthly? Yes 2019 Board Attendance 
c. Did the Board of Directors meet on at least 75% on their scheduled meetings?  Yes
d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?  Yes
e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? Special Meeting of the Board of Directors without the General Manager/CEO held on 18 December 2019.
25. Access to Information    
a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? Yes. Board materials are provided to the board at least three (3) working days prior to the scheduled board meeting pursuant to the PRA by-laws. PRA has also implemented Paperless Board meeting. Board folios can be downloaded online through an application specifically for PRA use only on tablets, mobile phone, laptops or desktops.

Manual of Corporate Governance page 9 item 5.2.e

PRA Policy 

b. Is the Board Secretary trained in legal, accountancy or company secretarial practices?  Yes Board Secretary's Profile
26. Internal Audit
a. Does the company have a separate internal audit function? Yes

 Organizational Chart

 

b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? Yes. Based on the Philippine Reclamation Authority Charter of the Audit Committee dated 22 March, 2013, appointment and removal of the Internal Auditor shall come from the Audit Committee.

PRA Audit Committee Amended Charter 

27. Risk Oversight
a. Does the company disclose the internal control procedures/risk management systems it has in place? Yes

Materials Risk Factor and Strategies

PRA Risk Management

b. Does the Annual Report disclose that the board of directors/commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems? Yes. Audit Committee's Certification
c. Does the company disclose how key risks are managed? Yes

Materials Risk Factor and Strategies

PRA Risk Management

d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal controls/risk management systems? Yes. A certification was issued by the Audit Committee through the Internal Audit Division of its review of the adequacy of PRA's internal controls and process of monitoring compliance for year 2019. Audit Committee's Certification
28. Do different persons assume the roles of Chairman and CEO? Yes. 2019 Directors' Profile
29. Orientation Program
a. Does the GOCC have orientation programs for new Directors? Yes. New appointive Director/s undergo orientation program facilitated by the Management Committee and CORPLAN-MIS Department. The orientation covers topics such as the duties and responsibilities of each unit/department, status of projects, financial and non-financial standing of the Agency 

PRA Policy

 

b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programs? Yes. PRA, in its recognition of the importance of development and growth, encourages the Board of Directors to attend  trainings and/or continuous professional education programs. They are apprised of relevant seminars and courses and provides for the necessary arrangements and funding.  PRA Policy
c. Did all Appointive Directors attend at least 1 training for the calendar year?

 Yes.

2019 Directors' Trainings

30. Board Appraisal
a. Is an annual performance assessment conducted of the Board of Directors?

An annual performance assessment was conducted among the members of the Board last December 27, 2019.

The PRA Board Performance Assessment was developed to enhance the Board's professionalism, which also serves as a useful incentive for the board members to devote sufficient time and effort to their duties. The performance assessment is also used as a reference in the recommendation of continuing education and training programs for the Board members.

The Performance Assessment is conducted annually among the Board and Board-level Committees as a collegial bodies, as well as among the members as individual members of the Board.

The results of the performance assessments are evaluated and deliberated upon annually by the Corporate Governance Committee in a duly constituted meeting.

The Criteria used in the Performance Assessment of the Board is as follows:

(40%) Leadership (refers to the fulfilment of Board's Key Responsibilities)

(30%) Productivity (refers to Board's formulation of policies)

(30%) Diligence (refers to Board's attendance and active participation in meetings)

Total of 100%

 

Manual on Corporate Governance

PRA Board Annual Performance Evaluation 

PRA Board of Directors Performance Assessment Form

b. Does the GOCC disclose the process followed in conducting the Board assessment?
c. Does the GOCC disclose the criteria used in the Board assessment?
31. Is an annual performance assessment conducted of the Board of Directors Committees?

Yes. Annual Performance Assessments are conducted of the Board-level Committees using the criteria and process as the Performance Assessment of the Board of Directors. It was conducted last December 27, 2019.

PRA Board Annual Performance Evaluation

PRA Board of Directors Performance Assessment Form

Does the GOCC practice Global Reporting Index (GRI) on its annual reports No.  
Is the audited annual financial reports/statement released within 30 days upon receipt from COA

No.

 
1. Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? None.

2019 Directors' Profile

2. Is there non-compliance with

Good Governance Conditions?

None.  

 

 

              

ChAgra

GMJER

DirVTA

DirECD

DirMCM

DIrRBR

DirRMS